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Privacy Policy

Last updated: December 2, 2024

1. Introduction

Welcome to Youth Partners Collective ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

By using Youth Partners Collective, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this privacy policy, please do not access the platform.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us when you register on the platform, including:

Name and surname
Email address
Organization information (name, type, country)
Contact details
Documents uploaded for verification purposes

2.2 Automatically Collected Information

When you access our platform, we automatically collect certain information, including:

Log data (IP address, browser type, pages visited)
Device information
Usage data and analytics
Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect for the following purposes:

To create and manage your account
To verify your organization and process your onboarding
To facilitate partnerships and collaboration within the Erasmus+ network
To send you administrative information, updates, and notifications
To improve our platform and user experience
To monitor and analyze usage patterns and trends
To detect, prevent, and address technical issues or security concerns
To comply with legal obligations

4. Information Sharing and Disclosure

We may share your information in the following situations:

With other partners: Your organization profile may be visible to other verified partners in the network to facilitate collaboration
With service providers: We may share your data with third-party service providers who perform services on our behalf (hosting, email delivery, analytics)
For legal reasons: We may disclose your information if required by law or in response to valid legal requests
With your consent: We may share your information with your explicit consent

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments
Access controls and authentication
Secure cloud infrastructure (Firebase/Google Cloud Platform)

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When your data is no longer needed, we will securely delete or anonymize it.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

Right to access: You can request access to the personal information we hold about you
Right to rectification: You can request that we correct inaccurate information
Right to erasure: You can request that we delete your personal information
Right to restriction: You can request that we restrict the processing of your data
Right to data portability: You can request a copy of your data in a structured format
Right to object: You can object to our processing of your personal information

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our platform and store certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our platform.

9. Third-Party Services

Our platform uses third-party services that may collect information used to identify you:

Google Firebase (authentication, database, hosting)
Google Analytics (usage analytics)
Email service providers (transactional emails)

These third parties have their own privacy policies, and we encourage you to review them.

10. Children's Privacy

Our platform is designed for organizations and individuals involved in Erasmus+ programs. We do not knowingly collect personal information from children under the age of 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

11. International Data Transfers

Your information may be transferred to and maintained on computers located outside of your country, where data protection laws may differ. We take steps to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable law.

12. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes. Changes are effective when posted on this page.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: contact@youthpartnerscollective.com

14. GDPR Compliance

If you are located in the European Economic Area (EEA), we are committed to complying with the General Data Protection Regulation (GDPR). This includes providing you with the rights outlined in Section 7 and ensuring we have a lawful basis for processing your personal data (such as consent, contract performance, or legitimate interests).